Privacy and Data Protection Policy (GDPR)
Kulturrummet Förening is committed to protecting your personal data. This policy explains how we collect, store, and use personal information in compliance with the EU General Data Protection Regulation (GDPR).
1. Who this policy applies to
This policy applies to anyone whose data we may collect, including:
Members of the Kulturrummet association
Event participants, workshop attendees, volunteers, and collaborators
Newsletter subscribers and people in our network
Website visitors or individuals who contact us via email or social media
2. What data we collect
a) Members
We may collect:
Name, address, email, phone number
Personal identification number (personnummer)
Background and interests related to arts, culture, or community
Membership status and participation in activities
Photos or videos from events
b) Non-members
We may collect:
Name and contact information (if provided for events, newsletter, or other communication)
Information about participation in activities
Feedback from surveys or evaluations
Photos or videos from public events
3. Why we collect your data
We collect and process data for the following purposes
To manage our member registry and fulfill our association’s statutes
To communicate about events, updates, and opportunities
To plan and evaluate our activities
To report to partners and funders (e.g., municipalities or cultural funders)
To document and promote our work (e.g., through photos/videos)
To comply with legal obligations for associations in Sweden
4. Legal basis for processing
Members: Data is processed in accordance with the membership agreement, legal obligations, and our legitimate interest in managing the association.
Non-members: Data is processed based on consent or legitimate interest (e.g., participation in a public event or subscribing to a newsletter).
5. How we store and protect your data
Your data is securely stored and only accessible to authorized members of the Kulturrummet team.
We utilize digital tools that comply with data security standards, and we retain data only as long as necessary.
6. Sharing of data
We do not sell, rent, or share your data with third parties without your consent.
In some cases, we are required to share data (e.g., member lists or activity reports) with public authorities, such as Helsingborgs Stad, for transparency and funding-related reporting purposes.
7. Photos and documentation
We may take photos and videos at our events for use in:
Communication and documentation
Reporting to funders
Social media or website
You can opt out at any time by speaking with the photographer or emailing us. We respect your wishes.
8. Your rights under GDPR
You have the right to:
Access your personal data
Correct or update your information
Withdraw your consent
Request deletion of your data (when legally possible)
File a complaint with Integritetsskyddsmyndigheten (IMY)
9. Contact us
For questions, updates, or concerns regarding your data:
📧 kulturrummet@gmail.com
📍 Södergatan 101, 252 27 Helsingborg, Sweden