Privacy and Data Protection Policy (GDPR)

Kulturrummet Förening is committed to protecting your personal data. This policy explains how we collect, store, and use personal information in compliance with the EU General Data Protection Regulation (GDPR).

1. Who this policy applies to

This policy applies to anyone whose data we may collect, including:

  • Members of the Kulturrummet association

  • Event participants, workshop attendees, volunteers, and collaborators

  • Newsletter subscribers and people in our network

  • Website visitors or individuals who contact us via email or social media

2. What data we collect

a) Members

We may collect:

  • Name, address, email, phone number

  • Personal identification number (personnummer)

  • Background and interests related to arts, culture, or community

  • Membership status and participation in activities

  • Photos or videos from events

b) Non-members

We may collect:

  • Name and contact information (if provided for events, newsletter, or other communication)

  • Information about participation in activities

  • Feedback from surveys or evaluations

  • Photos or videos from public events

3. Why we collect your data

We collect and process data for the following purposes

  • To manage our member registry and fulfill our association’s statutes

  • To communicate about events, updates, and opportunities

  • To plan and evaluate our activities

  • To report to partners and funders (e.g., municipalities or cultural funders)

  • To document and promote our work (e.g., through photos/videos)

  • To comply with legal obligations for associations in Sweden

4. Legal basis for processing

  • Members: Data is processed in accordance with the membership agreement, legal obligations, and our legitimate interest in managing the association.

  • Non-members: Data is processed based on consent or legitimate interest (e.g., participation in a public event or subscribing to a newsletter).

5. How we store and protect your data

Your data is securely stored and only accessible to authorized members of the Kulturrummet team.

We utilize digital tools that comply with data security standards, and we retain data only as long as necessary.

6. Sharing of data

We do not sell, rent, or share your data with third parties without your consent.

In some cases, we are required to share data (e.g., member lists or activity reports) with public authorities, such as Helsingborgs Stad, for transparency and funding-related reporting purposes.

7. Photos and documentation

We may take photos and videos at our events for use in:

  • Communication and documentation

  • Reporting to funders

  • Social media or website

You can opt out at any time by speaking with the photographer or emailing us. We respect your wishes.

8. Your rights under GDPR

You have the right to:

  • Access your personal data

  • Correct or update your information

  • Withdraw your consent

  • Request deletion of your data (when legally possible)

  • File a complaint with Integritetsskyddsmyndigheten (IMY)

9. Contact us

For questions, updates, or concerns regarding your data:

📧 kulturrummet@gmail.com

📍 Södergatan 101, 252 27 Helsingborg, Sweden